APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the May 20, 2014 (Monthly Work Session) and the May 20, 2014 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 06-03-14.pdf
Attachment: Board June 3, 2014 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 6.3.14.pdf (Confidential Item) 

AGREEMENTS/CONTRACTS

9. ADDENDUM TO THE CONTRACT BETWEEN CHILDREN FRIST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR EXTENDED SCHOOL YEAR SERVICES FOR ESE PRE-K STUDENTS

Description

This Addendum will provide extended school year services for eligible ESE Pre-K students attending Children First, Inc. for June and July 2014.

Recommendation
That the Addendum to the Contract between Children First, Inc. and the School Board of Sarasota County, Florida, for ESY services for June and July 2014, be approved as presented.

Attachment: Children First Add 2014.pdf

10. ADDENDUM TO THE CONTRACT BETWEEN THE FLORIDA CENTER FOR EARLY CHILDHOOD, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR EXTENDED SCHOOL YEAR SERVICES FOR ESE PRE-K STUDENTS

Description
This Addendum will provide extended school year services for eligible ESE Pre-K students attending the Florida Center for Early Childhood, Inc. for June and July 2014.

Recommendation
That the Addendum to the Contract between The Florida Center for Early Childhood, Inc. and the School Board of Sarasota County, Florida, for extended school year services for June and July 2014, be approved as presented.

Attachment: Florida Center Add 2014.pdf

11. ADDENDUM TO THE CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND COMMUNITY HAVEN FOR ADULTS AND CHILDREN WITH DISABILITIES, INC. D/B/A SELBY PRESCHOOL

Description
This Addendum will allow eligible pre-k students to attend the Selby Day Preschool program and receive extended school year services at that site, for June and July 2014.

Recommendation

That the Addendum to the Contract between Community Haven for Adults and Children with Disabilities, Inc. D/B/A Selby Preschool and the School Board of Sarasota County, Florida, for extended school year services for  June and July 2014, be approved as presented. 

Attachment: Community Haven-SelbyPreK Add 2014.pdf

12. ADDENDUM TO THE CONTRACT BETWEEN PINNACLE ACADEMY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR EXTENDED SCHOOL YEAR SERVICES FOR ESE PRE-K STUDENTS

Description
This Addendum will provide extended school year services for eligible ESE pre-k students attending Pinnacle Academy, Inc. for July and August, 2014.

Recommendation
That the Addendum to the Contract between Pinnacle Academy, Inc. and the School Board of Sarasota County, Florida for extended school year services for July and August 2014, be approved as presented.

Attachment: Pinnacle Add 2014.pdf

13. APPROVAL OF AGREEMENT BETWEEN POSITIVE BEHAVIOR INTERVENTIONS, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Positive Behavior Interventions, Inc. is a company that provides intensive applied behavior support for students with disabilities when they present severe challenging behavior.  In addition, the Board Certified Behavior Analysts are working, coaching and guiding teachers/staff on implementation of strategies and techniques to replace dangerous behaviors.

Recommendation
That the Agreement for behavioral intervention services between Positive Behavior Interventions, Inc., and the School Board of Sarasota County, Florida, in the amount not to exceed $360,000.00, be approved as presented.

Attachment: Positive Behavior Interventions 14-15.pdf

14. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CARLTON PALMS EDUCATIONAL CENTER, INCORPORATED AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Carlton Palms Educational Center, Inc., is a residential treatment center that provides services for severely disabled students.  Sarasota County currently has a student being served at Carlton Palms with non-educational costs being provided through other sources.  This contract will provide a percentage of FTE to support the educational component of the program for this student.

Recommendation

That the Contract for educational services between Carlton Palms Educational Center, Inc. and the School Board of Sarasota County, Florida, in an amount not to exceed $13,589.48, be approved as presented.

Attachment: CarltonPalms2014-15.pdf

15. APPROVAL OF AFFILIATION AGREEMENT BETWEEN BAY BREEZE HEALTH AND REHABILITATION CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students, a Health Science program, and Bay Breeze Health and Rehabilitation Center manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Bay Breeze Health and Rehabilitation Center has agreed to make its facility available to School Board for such purposes.

Recommendation

That the Affiliation Agreement between Bay Breeze Health and Rehabilitation Center and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Bay Breeze Health & Rehab.pdf

16. APPROVAL OF AGREEMENT FOR MEDICAL DIRECTOR OF EMERGENCY MEDICAL SERVICE PROGRAMS AT SARASOTA COUNTY TECHNICAL INSTITUTE

Description

This Agreement is for the purpose of contracting with Steven R. Newman, M.D., P.A. to serve as Director of Emergency Medical Service Programs at the Sarasota County Technical Institute.

Recommendation
That the Agreement between Steven R. Newman, M.D., P.A. and The School Board of Sarasota County, Florida be approved as presented.

Attachment: MED DIRECTOR 14-15final.pdf

17. APPROVAL OF AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUN COAST AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a long standing agreement between Big Brothers Big Sisters of the Sun coast and The School Board of Sarasota County, Florida.

Recommendation
That the agreement for mentoring services between Big Brothers Big Sisters of the Sun Coast and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Big Brothers Big Sisters 2014-15.pdf

18. APPROVAL OF AGREEMENT BETWEEN BAY AREA YOUTH SERVICES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement provides a delinquency program for students identified as at-risk to becoming habitual juvenile offenders.  

Recommendation
That the agreement between Bay Area Youth Services, Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: BayAreaYouthServ-JDAP Prog 2014-15.pdf

19. APPROVAL OF AGREEMENT BETWEEN THE COMMUNITHY YOUTH DEVELOPMENT OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement between Community Youth Development of Sarasota County and The School Board of Sarasota County, Florida, provides training and opportunities for Sarasota County high school students to develop leadership skills.

Recommendation

That the agreement between Community Youth Development of Sarasota County and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Comm Youth Devel 14-15.pdf

20. APPROVAL OF AGREEMENT BETWEEN SARASOTA HOUSING AUTHORITY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement will promote a drop-out prevention and attendance program for identified Sarasota Housing Authority students.

Recommendation
That the agreement between Sarasota Housing Authority and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota Housing Authority 2014-15.pdf

21. APPROVAL OF AGREEMENT BETWEEN SARASOTA FAMILY YMCA, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Sarasota Family YMCA, Inc. will provide one-to-one mentoring for at-risk students.   

Recommendation
That the agreement between Sarasota Family YMCA, Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota Family YMCA 2014-15.pdf

22. APPROVAL OF AGREEMENT BETWEEN COASTAL BEHAVIORAL HEALTHCARE, INC. "FAMILY LIFE INTERVENTION PROGRAM" AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Coastal Behavioral Healthcare, Inc., "Family Life Intervention Program," will provide an early prevention program for at-risk youth in Sarasota County.  Services are provided at mutually agreed upon school locations at no cost to the district and transportation will be provided by Coastal, if needed.

Recommendation
That the agreement between Coastal Behavioral Healthcare, Inc. "Family Life Intervention Program," and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Coastal Behavioral Healthcare (FLIP)2014-15.pdf

23. APPROVAL OF AGREEMENT BETWEEEN TAKE STOCK IN CHILDREN AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement between Take Stock in Children and The School Board of Sarasota County, Florida, provides mentoring and potential college and vocational scholarships to selected students.

Recommendation
That the agreement between Take Stock in Children and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Take Stock in Children 2014-15.pdf

24. APPROVAL OF AGREEMENT BETWEEN GIRL SCOUTS OF GULFCOAST FLORIDA, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This "Get Real" Mentoring program between Girl Scouts of Gulfcoast Florida, Inc. and The School Board of Sarasota County, Florida, will provide mentoring services to middle school students enrolled in Sarasota County's schools at no cost to the district.

Recommendation
That the agreement between Girl Scouts of Gulfcoast Florida, Inc. and The School Board of Sarasota County, Florida, be accepted as presented.

Attachment: Girl Scouts-Mentoring 14-15.pdf

25. APPROVAL OF AGREEMENT BETWEEN GIRLS INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a long standing agreement between Girls Inc. and The School Board of Sarasota County, Florida, to provide research-based, age-appropriate programs to school age girls throughout Sarasota County during and after school.

Recommendation
That the agreement between Girls Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Girls Incorporated 2014-2015.pdf

26. APPROVAL OF AGREEMENT BETWEEN K12 FLORIDA, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
In accordance with Florida Statute, the district operates a full-time online educational option for eligible students in grades K-12. The district manages all school functions with the exception of providing the direct instruction of students. K12 Florida, LLC provides the instruction for students in grades K-8 and for selected students in grades 9-12. The contract for the provision of services for the 2014-2015 school year is submitted for approval.

Recommendation
That the contract between K12 Florida, LLC and the School Board of Sarasota County, Florida be approved as presented.

Attachment: K12 Florida LLC.pdf

27. APPROVAL OF AGREEMENT BETWEEN EDGENUITY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
In accordance with Florida Statute, the district operates a full-time online educational option for eligible students in grades K-12. The district manages all school functions with the exception of providing the direct instruction of students. Edgenuity, Inc. provides the instruction for students in grades 6-12. The contract for the provision of services for the 2014-2015 school year is submitted for approval.

Recommendation

That the contract between Edgenuity, Inc. and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Edgenuity 2014-15.pdf

28. APPROVAL OF AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUN COAST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County delineates the shared responsibilities regarding school based mentoring services provided to at-risk youth by the Mentor Managers (job description attached) who will provide specific services to students enrolled in the Performance Based Diploma Program in Sarasota County high schools.

Recommendation
That the agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County to provide mentor management services be approved as presented.

Attachment: BBBS Mentor Managers 2014-2015.pdf

29. APPROVAL OF AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUN COAST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This agreement delineates the relationship and responsibilities shared by the School Board of Sarasota County, Florida and Big Brothers Big Sisters of the Sun Coast, Inc., for the services of a Drop Out Prevention Manager at the five comprehensive high schools in Sarasota County.

Recommendation
That the agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County be approved as presented.

Attachment: BBBS Drop Out Prevention Manager 14-15.pdf

GRANTS

30. APPROVAL OF THE GULF COAST COMMUNITY FOUNDATION GRANT FOR CLASSROOMS OF TOMORROW AT PINE VIEW SCHOOL

Description
DISCRETIONARY: Grant funds of $175,000 will provide technology and equipment to create eight math and science Classrooms of Tomorrow at Pine View School.

Recommendation
That the Gulf Coast Community Foundation grant request be approved.

Attachment: Gulf Coast eGAF PVSrevised.pdf

31. APPROVAL OF THE FIT AND HEALTHY AT TOLEDO BLADE GRANT PROPOSAL TO THE NIKE CORPORATE GIVING PROGRAM

Description
COMPETITIVE: Grant funds of $2,000 will provide appropriate footwear to needy students so they can regularly participate in physical activities.

Recommendation

That the Fit and Healthy Toledo Blade grant proposal be approved.

Attachment: Fit and Healthy.pdf

32. APPROVAL OF THE ADULT EDUCATION AND FAMILY LITERACY GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SARASOTA COUNTY TECHNICAL INSTITUTE

Description

DISCRETIONARY: Grant funds of $502,448 will provide assistance to adults seeking to improve their literacy skills, complete high school or the equivalent, or prepare for post-secondary education and employment at the Sarasota County Technical Institute.

Recommendation
That the Adult Education and Family Literacy grant application be approved.

Attachment: Adult Ed.pdf

33. APPROVAL OF THE CARL D. PERKINS CAREER AND TECHNICAL EDUCATION, POSTSECONDARY PROGRAM GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SARASOTA COUNTY TECHNICAL INSTITUTE

Description

ENTITLEMENT: Grant funds of $59,456 will be used to improve the academic and technical skills of students participating in career and technical education programs at the Sarasota County Technical Institute.

Recommendation
That the Carl D. Perkins Career and Technical Education Postsecondary Program grant application be approved.

Attachment: Perkins Postsecondary.pdf

34. APPROVAL OF THE ENGLISH LITERACY/CIVICS EDUCATION GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SARASOTA COUNTY TECHNICAL INSTITUTE

Description
COMPETITIVE: Grant funds of $62,722 will be used to provide instructional services to adult English as a Second Language students at the Sarasota County Technical Institute.

Recommendation
That the English Literacy/Civics Education grant proposal be approved.

Attachment: English Lit -Civics.pdf

35. APPROVAL OF THE PROJECT ELEVATE GRANT PROPOSAL TO THE U.S. DEPARTMENT OF EDUCATION

Description
COMPETITIVE: Grant funds of $1,244,496 will support arts-integration professional development opportunities for classroom and arts educators at four Title I elementary schools: Atwater Elementary, Brentwood Elementary, Emma E. Booker Elementary and Tuttle Elementary Schools.

Recommendation
That the Project Elevate grant proposal be approved.

Attachment: Project Elevate.pdf

36. APPROVAL OF THE GULF COAST COMMUNITY FOUNDATION GRANT FOR STEM EDUCATION AT VENICE AND NORTH PORT HIGH SCHOOLS

Description
DISCRETIONARY: Grant funds of $120,000 will provide technology and teacher training to support Science, Technology, Engineering and Math (STEM) education at Venice and North Port High Schools.

Recommendation
That the Gulf Coast Community Foundation grant request be approved.

Attachment: Gulf Coast COT eGAF.pdf

37. APPROVAL OF THE TECHACTIVE CLASSROOM OF TOMORROW MATH GRANT FROM THE GULF COAST COMMUNITY FOUNDATION FOR SARASOTA MIDDLE SCHOOL

Description
DISCRETIONARY: Grant funds of $125,000 will provide technology and furniture to transform Sarasota Middle School classrooms into active learning environments for collaboration.

Recommendation
That the TechActive Classroom of Tomorrow Math grant be approved.

Attachment: TechActive Math.pdf

38. APPROVAL OF THE TECHACTIVE CLASSROOM OF TOMORROW MATH AND SCIENCE GRANT FROM THE GULF COAST COMMUNITY FOUNDATION FOR DISTRICT MIDDLE SCHOOLS

Description
DISCRETIONARY: Grant funds of $850,000 will provide technology and furniture to transform middle school classrooms into active learning environments for collaboration.

Recommendation
That the TechActive Classroom of Tomorrow Math and Science grant be approved.

Attachment: TechActive MathandSci.pdf

39. APPROVAL OF THE TECHACTIVE CLASSROOM OF TOMORROW ENGLISH LANGUAGE ARTS AND SOCIAL STUDIES GRANT FROM THE GULF COAST COMMUNITY FOUNDATION FOR SARASOTA MIDDLE SCHOOL

Description
DISCRETIONARY: Grant funds of $756,000 will provide technology and furniture to transform Sarasota Middle School classrooms into active learning environments for collaboration.

Recommendation
That the TechActive Classrooms of Tomorrow English Language Arts and Social Studies be approved.

Attachment: ELA SMS.pdf

FIELD TRIPS

40. APPROVAL OF BROOKSIDE MIDDLE SCHOOL FIELD TRIP TO WASHINGTON D.C., ON JUNE 27, 2014 THROUGH JULY 1, 2014

Description

Four students on the Vex Robotics Team have qualified to Nationals to represent Sarasota County and the State of Florida in Washington, D.C. from June 27, 2014 through July 1, 2014.

Recommendation
That Brookside Middle School field trip to Washington, D.C. on June 27th, 2014 through July 1, 2014 be approved.

EXPULSIONS

41. APPROVAL OF EXPULSION CASE NO. 14-368

Description
The student listed in Expulsion Case No. 14-368 is in violation of School Board Policy.  On April 23, 2014, the student listed in Expulsion Case No. 14-368 violated School Board Policy 5.34(1)(G) Severe Inappropriate Activity. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 5, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b) Florida Statues and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-368 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of 2013-2014 academic year, the 2014 summer session, and the entire 2014-2015 academic year.

Attachment: EXPULSION CASE N0 14-368.pdf (Confidential Item) 

42. APPROVAL OF EXPULSION CASE NO. 14-318

Description
The student listed in Expulsion Case No. 14-318 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 7, 2014 the student listed in Expulsion Case No. 14-318 violated School Board Policy 5.34(1)(D) Verbal Assault on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 2, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b) Florida Statutes and School Board Policy 5.34, the holding of hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-318 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer session, and the entire 2014-2015 academic year.

Attachment: EXPULSION CASE N0 14-318.pdf (Confidential Item) 

43. APPROVAL OF EXPULSION CASE NO. 14-335

Description
The student listed in Expulsion Case No. 14-335 is in violation of School Board Policy.  On April 3, 2014 the student listed in Expulsion Case No. 14-335 violated School Board Policy 5.34(1)(G) Severe Insubordination/Repetitive Confrontations.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 2, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b) Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-335 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer session, and the entire 2014-2015 academic year.

Attachment: EXPULSION CASE NO 14-335.pdf (Confidential Item) 

MATERIALS MANAGEMENT

44. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 6-03-2014.pdf

45. APPROVAL TO AWARD BID #14-0294 FOR LOCK AND KEY PARTS AND ACCESSORIES

Description
Bids to provide 'Lock and Key Parts and Accessories' were received from four vendors on May 15, 2014.  The bid of Southern Lock and Supply was the best overall low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Southern Lock and Supply, to provide 'Lock and Key Parts and Accessories' in an amount not to exceed $55,000.00, be approved as presented.

Attachment: Lock and Key 14-0294REC.pdf

46. APPROVAL TO AWARD RFP #14-0284 FOR ATHLETIC TRAINER SERVICES

Description

Proposals to provide 'Athletic Trainer Services' were received from two vendors on April 10, 2014.  The proposal of Agility Physical Therapy and Sports Performance, LLC, was the best proposal meeting the advertised specifications.  This proposal, which provides athletic trainer services to high school students, is for a three year period with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the operating budget allocated for these services.

Recommendation
That the proposal of Agility Physical Therapy and Sports Performance, LLC, to provide 'Athletic Trainer Services' in the amount of $938,700.00 for a three year period, be approved as presented.

Attachment: Athletic Trainer Services 14-0284REC.pdf

47. APPROVAL TO AWARD BID #14-0291 FOR FOOD SERVICE SMALL EQUIPMENT

Description
Bids to provide 'Food Service Small Equipment' were received from nine vendors on April 29, 2014.  The bids of Calico Industries of Florida, Inc., Cheney Brothers, Inc., Edward Don and Company, Innovation Technologies By Design, Inc., Pueblo Hotel Supply dba Grady's Food Service Equipment and Supplies, Sam Tell and Son, Inc., and SRE Culinary were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the Food and Nutrition Services budget.

Recommendation
That the bids of Calico Industries of Florida, Inc., Cheney Brothers, Inc., Edward Don and Company, Innovation Technologies By Design, Inc., Pueblo Hotel Supply dba Grady's Food Service Equipment and Supplies, Sam Tell and Son, Inc., and SRE Culinary, to provide 'Food Service Small Equipment' in an amount not to exceed $75,000.00, be approved as presented.

Attachment: FSSmallEquip 14-0291REC.pdf

FACILITIES

48. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDER

Description
The Facilities Services' change order is listed on the enclosure for ease of review.  This change order is an increase of $252,445.86 in gross contract dollars.

Recommendation
That the Facilities Services' change order be approved and /or ratified as presented.

Attachment: Tuttle Exterior change order.pdf

CONSTRUCTION

49. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SOUTH COUNTY BUS DEPOT PROJECT

Description
All work has been completed and all required close-out documents haven been received from the contractor.  The final project costs have been internally audited and are enclosed herein Change Order No. 37 for approval.  The Director of Construction Services had determined that the project is complete in accordance with state statues.

Recommendation
That the South County Bus Depot project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc6-3-2014_ProjCompl+FinalConPymt-CO37-SoCoBusDepot.pdf

50. APPROVAL OF ARCHITECT/ENGINEER RANKINGS FOR THE FRUITVILLE ELEMENTARY SCHOOL-CLASSROOM WING ADDITION PROJECT

Description
The projects scope of work shall include architectural services for the construction of an approximately 20,000 square foot classroom addition, mechanical upgrades to chiller yard, site drainage and bus loop improvements.  The project will be multi-phased.  On 5/15/2014, the Professional Services Selection Committee (PSSC) met to select an architect/engineer for this project.  The PSSC has ranked them in accordance with Board policy.  The project is approximately $6,500,000.00.  Funds for this project are available in the capital budge account. 

Recommendation
That the rankings of architect/engineers for the Fruitville Elementary School-Classroom Wing Addition project be accepted as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc6-3-2014_DP-RankedFirms-FruitvilleClassRmWing.pdf

51. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These Change Orders collectively total a decrease of ($200,917.98) in gross contract dollars.

Included in these change orders in ($271,550.21) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($259,170.21) result a net of $12,380.00 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc6-3-2014_CSD-COs.pdf

FINANCE

52. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING APRIL 30, 2014

Description
The Superintendent's Financial Statements for the month ending April 30, 2014 does not reflect any unexpected trends for the fourth quarter of the 2013-2014 fiscal year.  Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget. 

Recommendation
That the Board approve the Superintendent's Financial Statements ending April 30, 2014 as presented.   

Attachment: April 2014 Supers.pdf
Attachment: April 2014 Budget Supers.pdf